Job descriptions serve as a form of clarity between employers and employees, outlining specific requirements and tasks in a role, and helping to plan staffing programs. Certain companies are very specific with their job descriptions, highlighting key factors which form part of a role in the workplace. Others may not have the resources required, or an official human resources department that curates and effectively maintains job descriptions. Keep reading to find out exactly why job descriptions are deemed highly important.
What is a Job Description?
In layman’s terms, a job description can be described as an effective and homespun way of communicating the functions, tasks, responsibilities and qualifications that need to be met. This includes details on who the person fulfilling the role reports to in the line of duty.
Typical Segments Within Job Descriptions:
- A short summary of primary and secondary duties
- The value system within the workplace which staff are expected to embody
- A detailed description of the tasks and responsibilities
- A section emphasising any special requirements or working conditions
- Highlighting the qualifications, knowledge, experience and/or abilities needed
- Perks of the role or the work environment, if any
Why are Job Descriptions so Important?
There are numerous factors and benefits associated with job descriptions. Some of them include, but are not limited to the following:
- Job descriptions play a role in ensuring that the duties undertaken by your staff are in line with the vision of your company.
- They assist in making a knowledgeable decision when recruiting staff and conducting interviews, by highlighting the roles and responsibilities of the potential employee.
- In terms of communicating expectations, it can be used to track performance in the specific role. It also clarifies the functions and responsibilities of the employee.
- When job descriptions and duties are clearly stipulated, they make sure that roles are being compensated for their qualification and responsibility level.
- It helps to highlight the boundaries and primary focus within a role, both for the new hire and the rest of the employees associated with the particular role.
When it comes to job performance, most individuals don’t intentionally perform poorly. People tend to thrive within a role that is meant for them. Setting clear expectations within a job description ultimately saves the employer and the employee a lot of time, and helps to avoid this from occurring at all. A strong and well-written job description assists in scouting for the perfect candidate required for the position.
If you are in need of bespoke, professional writing on your job descriptions or require human resource input, contact HR Toolkit today and we’ll gladly assist you with your requirements.